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{{DISPLAYTITLE:User manager}}
{{DISPLAYTITLE:User manager}}
The extension '''BlueSpiceUserManager''' provides the visual interface for user administration.  
The extension '''BlueSpiceUserManager''' provides the visual interface for user administration.  
==About User manager==
==About the User manager==
Administrators can access the User manager under ''Global actions > Management > User Manager''. The User manager link opens the page ''Special:UserManager.'' It shows an editable list of all registered users.
Administrators can access the User manager in the [[Manual:Extension/BlueSpiceDiscovery#Header bar|Global actions]] menu under ''Administration > Users (''link to page ''Special:UserManager).'' It shows an editable list of all user accounts.
<br />
[[File:Manual:Extension BlueSpiceUserManager 1743170306607.png|center|thumb|600x600px|User manager page]]
[[File:UserManager1a.png|alt=Screenshot: user manager|border|center|650x650px]]
==Create a user account==
<br />
'''To create a user account:'''


==Creating users==
#'''Click''' the "+ Add"-button. This opens a dialog.[[File:Manual:Extension BlueSpiceUserManager 1743170419859.png|center|thumb|300x300px|Create a user account]]
'''To create a user:'''
 
#'''Click''' the "+"-button. This opens a dialog.[[File:UserManager2.png|Creating new user|link=https://en.wiki.bluespice.com/wiki/File:UserManager2.png|border|center|650x650px]]
#'''Enter''' the user information in the dialog:
#'''Enter''' the user information in the dialog:
#*''Username:'' must be unique and cannot contain special characters
#*''Username:'' must be unique and cannot contain special characters
#*''Password and Confirm password:'' the password for the new user. Users can later change their passwords.
#*''Password and Confirm password:'' The password for the new user.
#*''Real name:'' can be a duplicate of an existing user's real name (optional)
#*''Email:'' The email address of the user (optional)
#*''Email:'' The email address of the user (optional)
#*''Real name:'' can be a duplicate of an existing user's real name (optional)
#*''Enabled:'' if checked, user account is active
#*Groups: a user can be assigned to multiple groups. If no group is selected, the user belongs to the default group ''user''.
#*Groups: a user can be assigned to multiple groups. If no group is selected, the user belongs to the default group ''user''.
#Click '''Done''' to create the user account.
#Click '''Save''' to create the user account.
{{Messagebox|boxtype=tip|icon=|Note text=If you do not want to provide the new user with a password that is known to you, you can create the user account via the page ''Special:CreateAccount'' instead. It is, however, not possible to assign a user group to the new account during account creation on that page.|bgcolor=}}
 
==Edit a user account==
[[File:Manual:Extension BlueSpiceUserManager 1743170640214.png|center|thumb|600x600px|Edit a user account]]
By selecting one or more users in the list, two options are available above the list of users:
 
* ''Edit groups:'' Assign groups to these user account(s)
* ''Block users:'' Disable/enable user accounts. A user account cannot be deleted.


==Editing  users==
In addition, some functions are available for each individual user on the right on the table:  
The tools for editing a user are shown in the table grid when hovering over or selecting the user from the list.
[[File:Manual:usermanager-tools.png|alt=Screenshot:user manager tools|center|650x650px]]
<br />


*''Key icon:'' change password
*''Pen icon:'' Edit real name, email or groups
*''People icon:'' assign groups to this user
*''Change password:'' Change the password.
*''Block icon:'' disable/enable user. Disabling does not delete the account.
*''Block user:'' Disable/enable user account. A user account cannot be deleted.
*''Wrench icon:'' edit email and real name
{{Messagebox|boxtype=tip|Note text=User groups can be set for multiple users at the same time by selecting the users and clicking on the "groups" icon above the grid. This resets the groups for the selected users and assigns the newly chosen groups.}}
*''"x" icon:'' Delete user. This action is irreversible.
{{Box Note|boxtype=tip|Note text=User groups can be set for multiple users at the same time by selecting the users and clicking on the "groups" icon above the grid. This resets the groups for the selected users and assigns the newly chosen groups.}}


==Inactive users==
==Inactive users==
[[File:Manual:Extension BlueSpiceUserManager 1743171139789.png|center|thumb|600x600px|View inactive users]]
By default, the list displays users with active user accounts (enabled).  
By default, the list displays users with active user accounts (enabled).  


'''To view inactive users:'''
To view inactive users, click on "Show blocked users".
 
#'''Click''' on the table header (any column).
#'''Select''' "Columns", then select "Enabled". This will add additional column "Enabled" to the grid.
#'''Click''' on the header of this column and '''select''' ''Filter > Show all deactivated users''.


<br />
{{Messagebox|boxtype=note|icon=|Note text=User accounts cannot be deleted. They can only be disabled.|bgcolor=}}
{{Box Links-en|Topic1=[[Reference:BlueSpiceUserManager]]}}
{{Box Links-en|Topic1=[[Reference:BlueSpiceUserManager]]}}
[[en:{{FULLPAGENAME}}]]
[[en:{{FULLPAGENAME}}]]
[[de:Handbuch:Erweiterung/BlueSpiceUserManager]]
[[de:Handbuch:Erweiterung/BlueSpiceUserManager]]


[[Category:Permissions]]
[[Category:Permissions]]

Latest revision as of 14:13, 28 March 2025

The extension BlueSpiceUserManager provides the visual interface for user administration.

About the User manager

Administrators can access the User manager in the Global actions menu under Administration > Users (link to page Special:UserManager). It shows an editable list of all user accounts.

User manager page

Create a user account

To create a user account:

  1. Click the "+ Add"-button. This opens a dialog.
    Create a user account
  2. Enter the user information in the dialog:
    • Username: must be unique and cannot contain special characters
    • Password and Confirm password: The password for the new user.
    • Real name: can be a duplicate of an existing user's real name (optional)
    • Email: The email address of the user (optional)
    • Groups: a user can be assigned to multiple groups. If no group is selected, the user belongs to the default group user.
  3. Click Save to create the user account.
Tip:If you do not want to provide the new user with a password that is known to you, you can create the user account via the page Special:CreateAccount instead. It is, however, not possible to assign a user group to the new account during account creation on that page.


Edit a user account

Edit a user account

By selecting one or more users in the list, two options are available above the list of users:

  • Edit groups: Assign groups to these user account(s)
  • Block users: Disable/enable user accounts. A user account cannot be deleted.

In addition, some functions are available for each individual user on the right on the table:

  • Pen icon: Edit real name, email or groups
  • Change password: Change the password.
  • Block user: Disable/enable user account. A user account cannot be deleted.
Tip:User groups can be set for multiple users at the same time by selecting the users and clicking on the "groups" icon above the grid. This resets the groups for the selected users and assigns the newly chosen groups.


Inactive users

View inactive users

By default, the list displays users with active user accounts (enabled).

To view inactive users, click on "Show blocked users".

Note:User accounts cannot be deleted. They can only be disabled.

Related info


Technical Reference: BlueSpiceUserManager



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