4.1 Creating tasks

"Mentions and Tasks" is available from BlueSpice 4.4.

To directly address a user on a page, you can mention that user. A mention is then shown as a specially formatted name. It can be used in combination with a task and date to create a task item for the mentionned user.

What are mentions?

If you mention a user on a page, the user's name is inserted as a mention-item.

To mention a user:

1. Select the Mention menu item in the editor toolbar.

   

   The "mention" menu item

2. Enter a user name. The mention is added to the page.

   

   User mention on the page.

The user is notified of the mention, because it creates a link to the user's profile page. Users can change their notification settings for mentions in their preference. By default, users get in-wiki notifications, but no e-mail notifications.

Checked checkbox for in-wiki notifications and unchecked e-mail notifications in the users preferences

Notification setting for mentions

What are tasks?

Tasks are checklist items that can be checked on or off to indicate if the task is open or completed.

Each task description needs to be unique, since the task ID is created from the description.

Simple tasks

Simple tasks show a checkbox with a task description.

To add a simple task:

1. Click the Content Droplet icon in the editor toolbar.
2. Select the Tasklist droplet. This inserts a checkbox.
3. Add the task description next to the checkbox.

   unchecked task checkbox with description

   Task item

4. Repeat steps 2 and 3 to add more tasks. Alternatively, copy the first task line and paste it onto new lines. Then change the individual task descriptions.

You can now check the items of your list. Everytime a checkbox is checked or unchecked, the version history of the page creates an entry.

Checkbox changes in the page history

Combined tasks

Tasks can have three elements: (1) A task checkbox with label, (2) an assignee, and (3) an optional date. When these elements are added to the page consecutively (the order of these elements is flexible), a single task item is created.

To add a combined task item:

1. Add your task list item as described above.
2. Add a mention (as described above) immediately after the task description to assign the task to a user.
3. Add a Date Content Droplet immediately after the user mention (optional).

   Date inspector with Insert-button

   The "Date" Content Droplet

4. Copy the entire task line and paste it on a new line to create the next task item.

   Task list with 4 tasks that have a description, mention and date

   Finished task list

My Tasks

Users can see all their open tasks on their task list.

Querying tasks

If you are familiar with Semantic MediaWiki, you can query the task items. They are added as semantic subobjects with the following properties:

• Property:Task/Desc
• Property:Task/Due date
• Property:Task/User

Technical Reference: SimpleTasks

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